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Find a HVAC Supplier

So you need to find a commercial HVAC supplier?

Choosing a quality commercial HVAC supplier is crucial to the reputation of your HVAC business. Think of your supplier as a business partner who is going to help you deliver the best product to your customers. Factors like short lead times and solid parts availability distinguish good HVAC distributors from poor ones, and it’s important that you bring the right questions to the table during the vetting process.

What to consider when choosing a commercial HVAC supplier

Inquire about brand and product availability

The top HVAC brands in the U.S. include Carrier, Rheem, Lennox and Mitsubishi Electric. Ask your supplier who among these they offer. If they don’t offer a given brand that you’re required to use, you can’t do business with them, so keep that in mind. You’ll also want a supplier who firmly stands behind the brands they offer. If they don’t appear confident in their brands, keep looking.

Find out if they offer an e-commerce app that’ll allow you to quickly and efficiently see what parts they have available.

The best HVAC suppliers will have a convenient program for after-hours access to parts, and may even handle administrative tasks on your behalf, like warranty processing. Don’t be shy to ask about programs and benefits like these. Some HVAC suppliers may even offer free delivery to job sites.

Ask about lead times

If you choose a supplier who doesn’t have the inventory and accessory items you need in a timely fashion, you could easily find yourself wandering between HVAC supply houses, looking for the right products while your reputation is on the line with your customer.

Look at past customer reviews

Request references from long-term and recent customers. A good commercial HVAC supplier will have a healthy list of satisfied contractors to choose from. If online reviews are available, look for consistent complaints of long lead times, poor customer service, hidden charges, or overpriced parts.

Ask about product knowledge

HVAC systems are expensive and not always easy to repair, even for an HVAC contractor who specializes in the field. Working with a distributor with extensive knowledge of the product will help you troubleshoot if an issue arises.

Inquire about returns

Make sure you understand the product warranties, return policy, delivery, and other company guarantees for the product. A good supplier with a great product will likely back up their product with a generous return policy and warranty.

How to find a good commercial HVAC supplier near me?

Whether you’d like to replace your commercial HVAC supplier or increase the number that you work with, you can use Billd’s Find-A-Supplier Directory to locate quality suppliers in your area. With the Find-A-Supplier Directory, you can search an extensive supplier index to easily find the best commercial HVAC suppliers near you. Simply enter your zip code in the search bar above to begin building a list of potential new suppliers.

When building your list, make sure to evaluate your suppliers based on the payment flexibility they offer. We believe that all subcontractors should hold their suppliers to the highest standard by pushing for flexibility with payment terms. Contractors often deal with slow payment and strained cash flow, and it’s important to work with a supplier who offers the best payment terms.

When searching through this directory, ask yourself:

  • Would I be able to pay when paid?
  • How long are the available terms?
  • Do they work with financing companies like Billd, who can offer me 120-day terms to pay back the HVAC materials?

What kind of commercial HVAC materials do I need?

Every HVAC contractor knows that materials can be pricey and specific to the brand so it’s important to make sure your wholesaler has the following offerings:

  • Mini-Split Air Conditioners
  • Ventilation Fans
  • HVAC Replacement Parts
  • Dampers
  • Replacement Filters
  • Humidifiers
  • Air Cleaners
  • Dehumidifiers
  • Tools
  • Motors & Accessories
  • Capacitors
  • Temperature Controllers
  • Heat & Energy Recovery Ventilators
  • Line Sets
  • Condensate Removal Pumps
  • Registers & Grilles
  • Chemicals and Cleaners
  • HVAC Controls
  • Air Conditioning Installation Parts
  • Central Air Conditioners
  • Flex Duct
  • HVAC and Refrigeration Valves
  • Refrigerator Parts
  • Refrigeration Controls
  • Compressors
  • Range Hoods
  • HVAC Ducts & Venting Supplies
  • PTAC Air Conditioners
  • System Protectors
  • Swamp Cooler and Ice Maker Pumps
  • Electric Heat Coil Restring Kits
  • Dryer Parts

What methods of payment do commercial HVAC suppliers accept?

The majority of commercial HVAC suppliers typically accept the following payment types:

  • Supplier Terms – Suppliers are well aware that it can take a long time for HVAC contractors to get paid on a job. As a result, they often offer terms, letting the contractor pay for the materials over the course of 15-60 days or so. However, even the longest supplier terms may not be long enough for contractors to actually receive payment for the project, forcing them to dip into their cash reserves.
  • Material purchase financing – Material purchase financing solves the problem described above. If a supplier can’t extend their terms any more than they already have, a partner like Billd can come in and offer the HVAC contractor up to 120 days to pay off their materials. This is an ideal option for HVAC subcontractors who have to deal with slow payment cycles and lets them take advantage of supplier discounts they may not have had access to otherwise.
  • Cash – If you have the resources to do it, HVAC contractors can pay for their materials upfront with cash. Yes, many HVAC suppliers still accept checks, even in this digital age. By paying in cash, it helps contractors negotiate lower material costs, but it’s often not an ideal option if your cash flow is tight or if you plan to take on new projects at the same time.
  • Company Credit Cards – Credit cards are an option for paying for HVAC materials, but they’re not a great one. Not only do large material purchases eat into your balance, but also they risk having other lines of credit slashed when your balance runs too high. If you can’t pay them off quickly, it could potentially hurt your credit score in a meaningful way, making it hard to find other forms of financing.

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